RULES AND REGULATIONS 2015
URBAN GARDEN FARMERS MARKET INC.
RULES AND REGULATIONS 2015
Mission
Statement: To provide fresh, locally grown produce, prepared food products and
artisan crafts in a friendly, inviting market place to the west side community.
The Urban Garden Farmers Market Inc., will operate the Summer Market on
Saturdays from June 13 through October 10 with the hours of 10:00 am to 2:00
pm.
DEFINITION
AND ELIGIBILITY OF VENDORS
The Urban
Garden Farmers Market, Inc., (UGFM) defines a “Vendor/Producer/Grower” as a person
who raises or produces agricultural goods, a Home Based Vendor (HBV), a
crafter, artisan or one who prepares food on site. All produce must be grown in
Indiana or counties adjacent to Indiana.
Home gardeners are considered producers and are encouraged to sell at
the Urban Garden Farmers Market.
Vendors
must agree to the terms of the Rules and Regulations of the Urban Garden
Farmers Market, Inc.
Vendors
must agree to release and hold harmless the Urban Garden Farmers Market, Inc., and
its Board of Directors, site property owner, Market Management Team (MMT) and
volunteers from all claims related to or arising from participation. This
agreement must be signed before a vendor sells at the Market.
Vendors are
encouraged to purchase liability insurance.
Vendors may
sell products from other producers on consignment. Consignments must comply
with all Urban Garden Farmers Market Rules
& Regulations. Vendors consigning for others are required to display signs
identifying the producer(s) of their items.
APPROVAL TO
SELL
The
Vendor/Producer must submit an application to the Urban Garden Farmers Market
Management Team and be approved to sell. Vendors who show up on market
day will be allowed to sell for that day at the discretion of the Market
Manager but then must fill out the Vendor Application Form and submit to the
Market Management Team.
MARKET FEES
The weekly
Market Fee of $5.00* per five (5) foot linear space will be collected by the
Market Manager and is due on Market day.
GOODS
PERMITTED FOR SALE
All goods
offered for sale must be of excellent quality. Prepared food can only be labeled “Fresh” if made within 24
hours of sale.
The sale of
some food and food products are regulated and require a specific license to
sell. It is up to the vendor to
obtain the proper license.
The
following goods may be sold at the Market: fruits, vegetables, meats, dried and
fresh herbs and spices, plants, flowers, honey, eggs, flour and ground grains.
Prepared
food items which are permitted include, (but are not limited to): cheeses,
maple syrup, jellies, jams, preserves, dried vegetables, dried fruits, cider or
other pressed juices, ice cream, herb vinegar and baked goods. Vendor must
comply with all rules as written in bill N-HEA-1309. All other food vendors must comply with
all license and Health Department regulations.
We
encourage Vendors to sell products produced within a 75-mile radius of South
Bend in Indiana and in counties adjacent to the state of Indiana. Goods
produced within this area will receive a “LOCALLY GROWN/PRODUCED” sign from the
Market Manager.
The Vendor
must display legible price markers for goods offered for sale.
Each Vendor
may set his/her own prices. Prices should be set in keeping with customer
satisfaction and consideration of other Market Vendors.
GOODS NOT
PERMITTED FOR SALE
No
potentially hazardous foods or products may be sold. No factory produced
crafts are allowed; all crafts must be hand made.
HOME BASED VENDORS
Home Based Vendors (HBV) may now sell food at farmers'
markets or at roadside stands, according to Indiana House Enrolled Act
1309. Home based vendors are those
persons producing NON-potentially hazardous food at their place of residence
and selling it at farmers’ markets or roadside stands. Such food is required to have strict
labeling and may not be potentially hazardous (examples of potentially
hazardous foods are meat, dairy products, whole eggs, cooked vegetables, cooked
noodles, soups, etc.). Anyone
selling potentially hazardous food must prepare food in a licensed and
inspected kitchen. For more
information go to:
http://www.ag.purdue.edu/foodsci/Pages/IN-HEA-1309-info.aspx.
LICENSING
Prior to
doing business at the Urban Garden Farmers Market, it is the responsibility of
each food Vendor who does not fit under the definition of a Home Based Vendor
to have the proper license. For more information, please contact Michelle
Adams, Business License Auditor at the City of South Bend’s Department of
Administration and Finance Licenses and Permits Office at 574-235-5912.
Food items
prepared in commercial facilities must be prepared in a licensed facility, as
defined by Indiana law, and sold in pre-packaged form. The sale of
these food items requires proper labeling, which must consist of name of
product, location of preparation, and ingredients. Vendors selling
prepared foods must display their Board of Health kitchen license at all times.
Egg Vendors
must exhibit a current egg vendor license issued by the State Egg Board.
Health Department regulations require that eggs be kept at 45 degrees or less.
Vendors
selling produce by weight or measure shall obtain a certificate signed by the
Sealer of Weights and Measures showing that all scales and measures to be used
have been tested and approved.
Vendors willing to accept WIC vouchers are responsible for obtaining
approval from the State of Indiana WIC office. For more information: WIC, IN
State Dept. of Health, 1-800-522-0874.
There is no charge for this approval. The local office is located at 325 N. Lafayette Blvd and phone
number is 647-2173.
Vendors
invited to the market for the purpose of public education may sell their
products, regardless of the type or origin of the product.
Exceptions
to the goods permitted rule can be made by the Urban Garden Farmers Market Management
Team upon advance written request by a Vendor. The Market Manager reserves
the right to verify that all goods are appropriate for sale.
HEALTH AND
SAFETY REQUIREMENTS
It is the
responsibility of the Vendor to maintain a safe and clean booth space and
to be aware of all county and state rules that apply to the product being sold.
State
health regulations require that all items intended for human consumption must
be kept six inches off the ground at all times.
EDUCATIONAL
MATERIALS
Educational materials may be distributed only
with the approval of the Market Manager.
Distribution
of educational materials will serve a dual purpose for both the organization
and the Urban Garden Farmers Market. As a means of contributing to the market
mission, all tables must provide produce for sale. Non-profit organizations are
encouraged to view this function as a way to raise funds for the group.
Raffles are
not allowed.
The Vendor
must be set up and ready to sell in his/her space by 9:30 a.m. on Market Day.
Market Manager will assign vendor spaces.
Market
hours are from 10:00 am to 2:00 pm. Market space will be available at 9:00
am for setup.
Vendors are
expected to remain at the market until closing time. However, if a Vendor
sells out or, for other reasons, must leave early, s/he must request the
assistance of the Market Manager in order to exit the market in a safe
manner.
EQUIPMENT
AND SUPPLIES
Each Vendor
must supply his/her own tables, tents, displays or storage equipment. The Market
provides no equipment for Vendors.
To ensure
safety of all Market Vendors and shoppers, all tents must be assembled
according to the specifications of the manufacturer. They should be firmly secured by anchors or weights no matter
what the weather.
Electricity
hook up is available on site.
USE AND
MAINTENANCE OF VENDOR SPACES
Vendors are
responsible for keeping their market spaces tidy and appealing. At the
conclusion of selling, the Vendor must remove all personal items, trash, and
equipment.
WEATHER
In the
event that the Urban Garden Farmers Market is cancelled, announcements will be
made on TV stations WSBT and WNDU.
ROLE OF THE
MARKET MANAGER
The Market
Manager, representing the UGFM, will supervise daily activities at the Market.
All concerns in regard to anything associated with the Market should
first be brought to the attention of the Market Manager.
The Market
Manager will handle market regulation violations. Vendors wishing to
dispute the Manager’s decision may appeal in writing to the Urban Garden
Farmers Market Management Team.
Letters should be addressed to the UGFM Market Management Team and
mailed to 2721 Kenwood Ave., South Bend, IN 46628.
The Market
Manager may assign an Interim Market Manager in their absence. That person must be selected from the
approved /active Vendor list, the MMT, BOD, or Advisory Board.
HELPFUL LINKS / CONTACTS
Insurance: https://www.farmersmarketinsurenow.com/
Indiana
House Enrolled Act 1309: http://www.ag.purdue.edu/foodsci/Pages/IN-HEA-1309-info.aspx
Licenses
and Permits: Michelle Adams
574-235-5912
WIC, IN State Dept. of Health: 1-800-522-0874
UGFM
Facebook: https://www.facebook.com/UrbanGardenFarmersMarket
UGFM
Email: urbangardenmarket@gmail.com
UGFM
Website: www.urbangardenmarket.blogspot.com
It is the policy of the Urban
Garden Farmers Market that all persons shall have equal opportunity and access
to the services of the Urban Garden Farmers Market without regard to race,
color, sex, religion, national origin, age, marital status, parental status,
sexual orientation, or disability.
The Urban
Garden Farmers Market reserves the right to make changes, amendments, or
additions to the Urban Garden Farmers Market Rules and Regulations. Any changes
will be communicated to Vendors as they are made.
* The Urban Garden Farmers
Market reserves the right to alter market fees with ample notice given to
vendors before this
would occur.
